Cashiering system, hurry up and get it right!
If for the moment no legal obligation forces merchants to possess a cash register, this will however soon change.
In fact, all companies subject to VAT will have to be equipped with a certified secure cash register system NF525 by January 1, 2018.
Who is concerned by this new device?
It is simple, this new law concerns all merchants and professionals subject to VAT, whether they are restaurant professionals or other local businesses.
This is a measure to fight against VAT fraud. Thus, all merchants who do not have a cash register or an unsecured cash register will be outlawed and will have to comply before January 1, 2018.
How do I comply?
If this measure concerns you, it will be necessary to equip you with a cash register equipped with a software or a system of cash register in conformity with the NF525 standard, answering to conditions of security, conservation, archiving, and inalterability of the data, in anticipation of a possible control of the tax administration.
This compliance with the law will require either the acquisition of a new accounting or management software, its update, or the renewal or acquisition of a compliant cash register system.
This equipment will then have to be attested either by a certificate issued by an authorized third party such as Infocert, benefiting from accreditations, or by an individual certificate issued by the publisher, which must conform to a model set by the administration.
The risks incurred in the event of non-compliance of the cash register software
Not complying can cost you dearly. The non presentation of an attestation or a certificate of secured cash register to the agents of the tax administration in case of control can expose you to a fine of 7500€ per software or cash register system concerned. That's a lot of money!
The persons concerned by this reminder will then have 60 days from the receipt or delivery of the official report drawn up by the tax agents to comply. After this period, the trader subject to VAT will be liable to pay the fine a second time if nothing has been done to comply with the law.
In addition, if concealed income is discovered as a result of the audit, tax penalties may be added to the fixed fine.
However, the fine will not be applied if the person concerned provides proof, an attestation or a certificate of compliance within 30 days of receiving the official report.
The different types of cash register systems
Several cash management systems exist on the market. We can distinguish 3 different types:
- Stand-alone" cash registers: more commonly known as "cash registers", this is equipment that cannot be configured to communicate with other cash registers or with a centralized collection system. From now on, this system will be forbidden, in order to switch to secure cash registers.
- The software of cashing parameterized on computer(s): Offer the recording, the securing, the archiving of data in real time, as well as the keeping of accounting entries.
- Computerized cash register systems that can secure, archive and record cash receipts in the system.